Security & Compliance

Your Security Is Our Priority

At MySignedDocuments, we understand that document security and data privacy are critical concerns for businesses of all sizes. Our platform is built from the ground up with security as a fundamental principle, not an afterthought.

We implement industry-leading security measures and best practices to ensure your sensitive documents and data remain protected at all times. Our comprehensive security approach includes advanced encryption, secure data centers, rigorous access controls, and regular security audits.

Our commitment to security has earned us the trust of thousands of businesses, from small organizations to Fortune 500 companies and government agencies.

Document Security

Enterprise-Grade Security Features

Our comprehensive security measures protect your documents at every step.

Advanced Encryption

All documents and data are protected with 256-bit AES encryption, both in transit and at rest. This military-grade encryption ensures your sensitive information remains secure from unauthorized access.

Two-Factor Authentication

Add an extra layer of security with two-factor authentication (2FA). Verify user identities through email, SMS, or authenticator apps to prevent unauthorized account access.

Tamper-Proof Documents

Each signed document includes a digital seal that detects any unauthorized modifications. If a document is altered after signing, the seal becomes invalid, ensuring document integrity.

Identity Verification

Verify signer identities through multiple methods, including email verification, phone authentication, knowledge-based authentication (KBA), and ID verification for high-security requirements.

Comprehensive Audit Trails

Maintain detailed records of all document activities, including viewing, signing, and sending. Each action is time-stamped and includes IP address information for complete traceability.

Secure Data Centers

Our infrastructure is hosted in SOC 2 Type II certified data centers with 24/7 monitoring, redundant power systems, and advanced physical security controls.

Role-Based Access Control

Implement granular access controls with custom user roles and permissions. Restrict access to sensitive documents and features based on user roles within your organization.

Regular Security Audits

Our platform undergoes regular security assessments, including penetration testing and vulnerability scanning by independent security firms to identify and address potential vulnerabilities.

Session Management

Automatic session timeouts, secure cookie handling, and the ability to revoke active sessions help protect accounts from unauthorized access due to forgotten logouts or stolen credentials.

Compliance & Certifications

We maintain compliance with industry standards and regulations to ensure your digital signatures meet legal requirements worldwide.

eSignature Compliance

MySignedDocuments complies with major electronic signature laws and regulations globally:

  • ESIGN Act (U.S.)

    Compliant with the Electronic Signatures in Global and National Commerce Act that establishes the legal validity of electronic signatures in the United States.

  • UETA (U.S.)

    Compliant with the Uniform Electronic Transactions Act adopted by most U.S. states to provide legal framework for electronic signatures.

  • eIDAS (EU)

    Compliant with the European Union regulation on electronic identification and trust services for electronic transactions.

Security & Privacy Compliance

  • SOC 2 Type II

    Our platform has achieved SOC 2 Type II certification, verifying our security controls for data protection, availability, processing integrity, and confidentiality.

  • GDPR Compliance

    We follow the principles of the General Data Protection Regulation (GDPR) to protect the personal data of EU citizens and residents.

  • HIPAA Compliance

    Our Enterprise plan includes HIPAA compliance features for healthcare organizations, with signed Business Associate Agreements (BAAs) available.

Our Security Process

Security is embedded in every aspect of our development and operations.

Secure Development

Security-first approach to software development with code reviews and testing.

Vulnerability Testing

Regular penetration testing and vulnerability scanning by security experts.

Continuous Monitoring

24/7 monitoring for suspicious activities and security threats.

Security Updates

Regular security patches and updates to address emerging threats.

Security FAQs

Common questions about our security measures and practices.

All documents uploaded to MySignedDocuments are protected with 256-bit AES encryption both during transmission and while stored on our servers. This is the same level of encryption used by financial institutions and government agencies. Additionally, each document receives a tamper-evident seal that can detect if any changes were made after signing.

Yes, electronic signatures created with MySignedDocuments are legally binding in most jurisdictions worldwide. Our platform complies with major electronic signature laws including ESIGN and UETA in the United States, eIDAS in the European Union, and similar laws in many other countries. Each signed document includes a comprehensive audit trail that helps establish the validity of signatures if ever challenged.

We offer multiple methods of identity verification depending on your security requirements:

  • Email verification - The most common method, requiring signers to access a unique link sent to their email
  • SMS verification - An additional security layer that sends a one-time code to the signer's mobile phone
  • Knowledge-based authentication (KBA) - Asks signers to answer personal questions based on their credit history and public records
  • ID verification - For high-security needs, allowing signers to upload government-issued ID documents
You can select the appropriate verification method based on your document's sensitivity and compliance requirements.

We have a comprehensive incident response plan in place to address potential security breaches. If a breach occurs, we would:

  1. Immediately investigate and contain the incident
  2. Assess the impact and determine affected users and data
  3. Notify affected users and relevant authorities as required by applicable laws
  4. Take steps to prevent similar incidents in the future
We also maintain cyber insurance coverage to provide additional protection for our clients.

Yes, we can provide copies of our security certifications and audit reports under NDA for enterprise clients or as part of the procurement process. Please contact our sales team to request this documentation. We can provide our SOC 2 Type II report, penetration testing results, and other compliance documentation as needed.

Download Our Security Whitepaper

Get a detailed overview of our security architecture, practices, and compliance measures in our comprehensive security whitepaper.

Download Whitepaper

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